Conditional Formatting In Word

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If you’ve ever managed 2 versions of a similar document (esp. in SaaS organizations), then you know how creating multiple versions of the same document for different audiences is a pain.

Osx10 11 free download. One classic example is a user guide and an admin guide.

Another is a public, external facing document and then having to maintain a private, internal version that contains that extra information.

Conditional Formatting in MS Word using VBA. Ask Question Asked 4 months ago. Active 4 months ago. Viewed 110 times -1. Good day, I'm trying to make an efficient conditional formatting work in Microsoft Word with an VBA, that will be very similar to the formatting known from Excel. My current solution. Well, Conditional Formatting can also be applied to fields in Word. Now, Word does not have a Conditional Formatting button like in Excel, but you can write an IF function in the field and format the true and false responses. This will create the perfect Conditional Formatting behaviour.

You know how time-consuming and laborious this is, and you’ll know how managing them is tedious and often problematic.

Word’s VBA Can Help

However, with just a little extra effort, an understanding of how we can use Microsoft Word’s functionality to the best of our ability, and a sprinkling of VBA to top it all off, we can change all that.

Background

Several years ago, I was asked to help out with a national park’s project. Android emulator mac m1.

They had one external document, that was available to the public, and they also had an internal version for their park’s supervisors…

Though these contained several hundred pages, they had always managed these documents separately.

Not only did that involve a huge amount of extra work, but it’s also risky for human error, updating, checking, cross-referencing, and so on.

So I came up with the idea of using conditional formatting to make their lives easier.

Limitations of this Method

In this respect, Word isn’t quite as good as other programs, but it’s more than capable of managing 2 types or versions of a document.

Conditional Formatting In Word 2013

(You could stretch it to 3 types, such as a user guide, admin guide, and a dev guide, but from my initial investigations, it does get rather clunky – 2 types is best.)

Use Cases

Here are some use cases:

  • a public-facing, shorter version versus a private/internal longer version of the same document
  • a user guide versus an admin guide
  • user/dev guide
  • multi-level API guide
  • software user guide with multiple levels (for upsells)
  • any type of complex guide where explanatory text is required
  • etc.

(I even used this for an email marketing course that I co-authored several years ago: where guidance text was provided for each email to prompt the user about what to write here.)

There are many uses for this type of functionality.

How Conditional Formatting Works

Conditional Formatting In Word 2019

As with everything Microsoft Word, conditional formatting relies on Word’s styles.

If you look at the font dialog box (Ctrl+D), you’ll see we have the Hidden attribute.

We use this attribute for each of our conditional text styles. This method means you can create as many styles as you need, and we then use Word’s VBA to show and hide them.

By creating specific styles, we can then use Word’s VBA to show and hide them. As the video below shows, we do this as an on/off toggle.

In doing so, we can clearly see what:

Conditional Formatting In Word
  • We’re working on.
  • Text is in what level.
  • The end result will look like.

Once we’re done, and still using VBA, we can then export the desired results to any printer we like.

In this template, I have configured it to send to my default printer for a hard copy or, as I show in this demo, to pdf.

Conditional Formatting In Word Office 365

Mac os x el capitan 10.11 iso download. Here’s the video:

Want a free copy this template?

If you want a free copy of this template, message me using the contact/assistance box, below. I’ll happy send it across.